End to End Tender Workflow Automation
Transform multi-departmental projects into streamlined AI-orchestrated workflows.
>90%
Time Saved
24/7
Monitoring
100%
Audit Trail
Real-time
Validation
The Challenge
- Complex inter-departmental projects spanning months with zero unified visibility
- Manual files and physical verification across multiple geographic locations
- Coordination bottlenecks between stakeholders causing costly delays
- Fragmented systems with no single source of truth for project status
The GIA Solution
- Workflow Orchestration, Automated task coordination across all departments
- Visual Audit, Every step, document, and evidence in one unified dashboard
- Ask GIA, Natural language queries about workflow status and documents
- AI Validation, Real-time compliance checks and instant approvals
Dynamic Reverse Auction Orchestrator
From document upload to work order, complete procurement lifecycle with AI agents.
17
Steps
6
AI Agents
5
Phases
Weeks→Hrs
Cycle Time
The Challenge
- Manual Cross-Referencing: Officers check every doc against compliance manuals
- Rigid Formatting: Tender notices require exact adherence to standards
- Approval Bottlenecks: Multiple sign-off levels create delays
- Fragmented Tools: Disconnected systems for notices, memos, work orders
Natural Language Orchestration
- User Interfaces: Custom forms generated for data entry & review
- Automated Logic: Python scripts for processing & validation
- Process Blueprints: Visual workflows you can audit and modify
- AI Agents: Intelligent execution for notices, memos, work orders
Complete Workflow: 17 Steps, 6 AI Agents
1
Document Intake & Validation
Upload Document
Extract PDF
Engineer Validation
Deputy Approval
2
Administrative Sanction
Head Office Entry
Admin Sanction
3
AI-Powered Tender Notice
Generate Notice
Review Notice
Get Agencies
Send Notifications
4
Award & Documentation
Update Tender
Memorandum
Agreement
Work Order
5
Final Review & Dispatch
Review Work Order
Notify Agency
Complete
High-Volume Invoice Processing
Process 500+ invoices daily with 99.8% accuracy using AI vision agents.
500+
Daily
99.8%
Accuracy
Same-Day
Processing
Any
Format
The Challenge
- Monthly invoice volume exceeding 15,000+ across multiple formats
- Rule-based OCR failing on 40% of non-standard layouts
- Massive backlogs leading to delayed vendor payments
- Manual PO matching consuming hours of staff time daily
The GIA Solution
- Vision Agent: Reads invoices like a human, any layout works
- BPMN Logic: Validates PO numbers against ERP automatically
- Same-Day Processing: No more payment backlogs
- Exception Handling: AI flags anomalies for review
Vendor Compliance Onboarding
Reduce supplier onboarding from 2 weeks to 3 days.
2w→3d
Cycle
Zero
Missing Docs
4+
DB Checks
Auto
Follow-ups
The Challenge
- Checking 4+ background databases sequentially for each vendor
- Manual email follow-ups for missing tax documents
- Average onboarding time of 2 weeks per supplier
- Audit findings for missing compliance documentation
The GIA Solution
- Parallel Processing: All background checks run simultaneously
- Communication Agent: Drafts and sends personalized follow-ups
- Document Tracking: Real-time status of all required documents
- Compliance Dashboard: Zero missing documents in audit